Minutes for June 28th Meeting

July 19, 2019

Monthly CEN Meeting

June 28th, 2019 12:00pm - 1:00pm

Santa Fe Botanical Garden Pavilion


In Attendance: Addison Nace, SITE Santa Fe; Amy Pilling, Life Ark Laboratory; Diane Smogor, Santa Fe Alliance for Science; Elliot Stern, Warehouse 21; Helen Fabel, Santa Fe Science Initiative; Julia Sackett, Center for Contemporary Art; Karen Squires, STEM Santa Fe; Kemely Gomez, Museum of International Folk Art; Maddie Bavley, Santa Fe Botanical Garden/Cooking With Kids; Mollie Parsons, Santa Fe Botanical Garden; Mollie Toll, Office of Archeological Studies; Nadine Stafford, Teachers Night Out Committee; Patricio Pacheco, City of Santa Fe/Water Conservation; Rebecca Aubin, New Mexico Museum of Art; René Harris, New Mexico History Museum; Roey Valim, Hands-on Heritage; Ryan Williams, Georgia O’Keeffe Museum; Shannon Bay, Georgia O’Keeffe Museum; Sarah Canelas, Opportunity Santa Fe/AmeriCorps VISTA;



  • Welcome and Introductions

  • Sabra Romero, Volunteer Coordinator, Santa Fe Public Schools—Santa Fe Public Schools Volunteer Policy

    • The definition of a volunteer: an unpaid individual who gives time to a school or department and accepts ongoing assignments, with established duties, times and days of performance.

      • This information is available in the volunteer booklet and on the website.

    • Generally, if you’re in a school site for more than 1 hour per week, you must go through the approval process.

      • Sometimes this is stricter—such as twice a month, etc.; depends on the principal of the site.

      • The details for applying are available on the flyer.

    • The Volunteer Application is available on the Santa Fe Public Schools website.

      • This will require a background check.—The fee for this is $44.

        • Sabra is working to have the district cover this charge, but that is not currently applicable.

      • Applying is a two-part process:

        1. Online Registration.

        2. Fingerprinting.

      • This is a part of the Santa Fe public Schools policy.

      • A charge doesn’t prevent you from volunteering.

        • This depends entirely on the conviction and the type of charge.

      • Background checks can also be pulled from the Education Department.

    • How should volunteers in organizations function when doing work in public schools through Community Educator Network programming?

      • Theoretically, all volunteers should have their background checked.

        • If it is a consistent annual program, they definitely should.

    • Could our volunteers go through the Santa Fe Public Schools background check and then request a copy for the organizations?

      • Yes!  They can request a sealed copy to be sent to the organization.

    • Conduct and Expectations.—These are extensive; included in the Volunteer Handbook.

      • Regarding being alone with the students: volunteers cannot be left alone with the students, no matter the circumstances.

        • Teachers can not do this; supervision is required.

        • A Santa Fe Public Schools member needs to be in the room with them.

      • Regarding gift giving to the students.

        • Gifts need to be cleared with the teacher beforehand.

        • The gift or snack needs to be appropriate for sharing with everyone; no children can be left out in the class.

          • No individual gift giving as a volunteer.

      • Regarding discipline and classroom management.—This is the teacher’s job, not volunteers.

        • Volunteers should step back regarding these situations.

        • If they have concerns relating to this, they can:

          1. Contact Sabra.

          2. Contact other Santa Fe Public Schools members.

      • Support for volunteers is available through Sabra.—There is also a feedback form available on the website.

      • Regarding the current policy on touch.

        • The student must initiate it.

        • It must always be appropriate touch.

    • For more information, the Santa Fe Public Schools website page for volunteering can be found here.

  • Subcommittee Updates

    • Teacher’s Night Out - Friday, October 4th, 2019

      • Katie Doyle has resigned from the planning committee.

        • A new member is being recruited.

      • Revised contract with the CCA has been received.

      • Work is being done regarding sponsorships and donations for the event.

      • Flyer is in progress.

    • Sweeney After School

      • Still wrapped up.

      • “Thank You” banner/poster created by the kids was presented.

    • Adelante

      • We will begin reaching out to Adelante regarding this.

    • 21st Century Teacher’s Training

      • Sign-ups will be held at the next meeting.

    • Creative Collaborations

      • Still wrapped up.

    • City Summer Program

      • Several weeks into programming.

  • Announcements & Wrap Up

    • Next Meeting: July 26th, Museum of International Folk Art, 706 Camino Lejo.

      • Terri O'Hare – Wheelchair Accessibility in Cultural Institutions.

    • The Santa Fe Railyard Park Conservancy is having Leave No Child Inside, a hands-on training for early childhood professionals. (Receive 2 CYFD training credits!)

      • It is on Saturday, August 3rd from 9:30am – 11:30am at the toddler sand play area (in the Railyard Park).

      • RSVP is required.—Contact Ellen Biderman at ellenbiderman@gmail.com. (Or text her at: 505-670-9609)

        • Please include your name and the age range of children you work with.

    • The New Mexico History Museum has their A Walk on the Moon exhibit up from July 16th to October 20th.

      • This is for the 50th Anniversary of the Apollo Moon Landing!

      • On display will be the Mercury Space Capsule 12B, created as a backup for the mission and on loan from the Smithsonian Institute.

      •  Please see here for more information.

    • Presbyterian Healthcare Services are offering Free Healthy Meals at the Santa Fe Medical Center's cafeteria for children ages 1 through 18, seven days a week!

      • Breakfast is served from 9am to 11am.

      • Lunch is severed from 11am to 2:30pm.

    • We received feedback from the Art Workshop, held at the Santa Fe Botanical Garden on April 27th, 2019.

      • This was also handed out at the previous meeting, but there wasn’t enough time to go over it.

      • A reference to consider how to integrate more programming for this youth age range.

        • What do they want from their cultural institutions?

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Santa Fe Community Educators Network is a project of the Santa Fe Birth to Career Collaboration, a collective impact initiative supported by the Santa Fe Community Foundation.