Santa Fe Community Educators Network is a project of the Santa Fe Birth to Career Collaboration, a collective impact initiative supported by the Santa Fe Community Foundation.

Minutes for January 25th Meeting

February 1, 2019

CEN Monthly Meeting

January 25th, 2019 12:00pm - 1:30pm

Georgia O’Keeffe Museum Education Annex

 

In Attendance: Alanna Herrera, Wise Fool NM; Deb Novak, NM Museum of Natural History; Diego Medina, SAR; Elene Kayak, SFPS; Felicia Garcia, SAR; Jennifer Wellington, Bike Santa Fe; Joanne Lefrak, SITE Santa Fe; Katie Doyle, 516 Arts; Katie Weeks, Audubon NM; Kemely Gomez, MOIFA; Lisa Noriega, City of Santa Fe; Mary Massey, SFPS; Mollie Toll, Office of Archaeological Studies; Molly Timmins, Opportunity Santa Fe; Nadine Stafford, ICPE; Rae Hoffacker, RRH Education; Ryan Williams, O’Keeffe Museum; Samantha Tray, SAR; Sara Gmitter, Girls Inc.; Shannon Bay, O’Keeffe Museum; Shannon Palermo, Railyard Park Conservancy; Ralph Holcomb, Opportunity Santa Fe

 

Agenda

  • Introductions

  • Agenda Review and Feedback

    • Go over guiding question and meeting agenda

      • What is our mission?

      • How well are we adhering to that mission through our programming?

      • What does the future of CEN look like?

    • Are there any sections missing from the agenda?
       

  • Mission Evaluation

    • Assessment of Principles and Mission

      • Statement of Principles - How well are we meeting these? Do you agree with these? Are there any that we are lacking?

        • The power of collaboration to successfully impact our community by creating and sharing our resources.

        • Promoting and providing informal experiential education to address community needs

        • Professional Development as a vehicle to strengthen our community

        • Providing open access to our organizational experiences, services, and content

      • Review Opportunity Santa Fe Goals and look at alignment
         

  • Program Evaluation

    • Exploring the strengths and weaknesses of each program

    • Networking and Professional Development Opportunities

      • “Wonderful program - wish more people knew about it...maybe individual volunteers would want to host activities in addition to organizations”

      • “I think the collaboration with Adelante has allowed us to gain the trust of our community”

      • “Adelante is one of the most important programs to keep working with because of the demographics it serves. More work to be done to enhance our impact.”

      • “FUN! More communication between school + Adelante Organizations + CEN organizations”

      • “Fun & easy program to “slot into” with minimal effort”

    • Youth Summer Program

      • “Expanding the program to more schools”

      • “This is a great example of how CEN can help the City of Santa Fe. There have been glitches with organizing with the city, but hopefully we will improve so this can make a real impact”

      • Adding Bicycling

      • “Thoughtful literacy curriculum, FUN!”

      • “Good way to reach students during the summer. Logistics of sharing space & keeping in the room have been heard & addressed”

      • “Work with the city & SFPS to make things even smoother”

      • “Improving each year, hope the summer will be a successful model”

    • Creative Collaborations

      • “It is a great way to promote the impact of what non-profit orgs already do. It is great to align assessment strategies. We could leverage more funding for future iterations of this to fully fund participation”

      • “Has been a great opportunity to align means of monitoring & evaluation”

      • “Figure out how to make it easier for organizations to commit & follow through (some of this is about money)”

      • “More at Ortiz?”

      • “Middle schoolers are an underserved population, so this is an important opportunity and needed program”

      • “More funding needed. Creates wonderful and unexpected ways to learn together.”

    • Adelante Wednesday Evening Juntos Dinners

      • One of the most important programs that the CEN has because of the demographic that it serves

      • Easy for organizations to plug into

      • It would be great to expand this program to more Saturdays

      • Good opportunity for CEN organizations to collaborate with each other

      • More communication needs to happen between Adelante organizers and CEN organizations

    • Sweeney After School Program

      • “Bike Rodeos - Fix a Flat Session”

      • “Great staff! Engage students. Excellent model for afterschool and cultural org partnership.”

      • “Great! Wonderful group, good community, easy to participate in as an organization”

    • 21st Century Teacher Training

      • “Has the potential to reach lots of kids but it's hard to monitor whether teachers are teaching all of the curriculum also CEN needs to be better about scheduling for site visits.”

      • “Great interaction between Santa Fe and Española. Good model for curriculum development → teacher development. Collaboration among CEN members.”

      • “Improve communication between the districts and CEN as related to meetings, finances and timelines”

      • “Fun & effective way to collaborate for providing innovative programming. It is hard to gauge the effectiveness of the curriculum.”

      • “How can we encourage teachers to step up and feel free to ask us to come to their classrooms? It happens very little now.”

      • “21st Century is a great resource for after school teachers, however I would like to see organizations do more in school visits.”

      • “Continue to work to integrate literacy, math & science”

      • “Would love to connect with the student - easier way to set up classroom visits.”

    • Teacher Resource Fair

      • “Valuable opportunity to learn about available resources for field trips and sonsite collaborations.”

      • “How to keep increasing attendance?”

      • “Improved model every year!”

      • “Bike Santa Fe table; training teachers; teaching students; reducing congestion and pollution.”

      • “Very cool - would love to hype this more and make sure it doesn’t overlap w/ other event to get a good turn out.”

      • “Great for connecting with teachers and other organizations”

      • “Model still evolving. How to engage teachers?”

      • “Amazing opportunity for teachers to connect”

      • “Had new idea of 30 minute mixers by session”

      • “A really important element is welcoming teachers as adults and professionals. Interestingly serving non-adult beverages in a non-school environment is an important part of that!”

    • How well are we serving a diverse sector of the population and how well is our programming spread across the city?

      • Review Map

    • What groups are we not yet serving or not yet serving well?

      • “The services provided to SF is great! Many people comment on how much they enjoy programs”

      • “We are doing great! Need to balance growth with thoughtfulness”

      • “Wow! I see so much impact on the students in the program I’m involved with. Engage students. New opportunities”

      • “We do well with the resources that we have but in order to serve more of Santa Fe we have to be able to increase capacity by increasing funding and have more members step up to lead more.”

    • Groups That We Are Not Serving

      • Homeless shelters (Wednesday evenings at the shelter)

      • Early Childhood

        • Collaboration with head start

        • This demographic is harder to access and serve - high turnover rate in early childhood caregivers

        • It is important to support both parents and early childhood educators

        • Create a packet of all early childhood programs available - what is free in Santa Fe?

        • Libraries are good places for these resources to exist

        • Railyard Park has a Sandplay Saturday program that could be expanded to include more organizations

        • → Shannon Palermo (Railyard Park) potentially willing to spearhead early childhood

      • Collaboration with S.W.A.T. to provide programming at their existing spring break program

      • Supporting Schools and the Community

        • We need more opportunities for the community to drop in easily and participate

        • Schools need to be more informed about how CEN can support them

          • Continuous outreach needed

          • It must be compelling for principals to be involved with CEN

        • High turnover rates in the schools has made it challenging to ensure that schools are aware of CEN’s resources from year to year

        • Currently collaborations with schools are usually successful because it is dependant upon one “rock star” individual at that school - how can we make this success systemic instead of dependant upon key individuals?

      • We are flexible enough to add more where gaps exist
         

  • Capacity

    • Who currently has which responsibilities in CEN? (Some of these having rotating leadership, others have been led by the same organizations for multiple years)

      • Summer Program

        • The City of Santa Fe, Georgia O’Keeffe Museum, Santa Fe Botanical Garden, VISTA

        • Fiscal Agent: Santa Fe Community Foundation

      • Creative Collaborations

        • SITE Santa Fe, Wise Fool NM

        • Fiscal Agent: Georgia O’Keeffe Museum

      • Meetings & Professional Development

        • Georgia O’Keeffe Museum, Museum of International Folk Art, Santa Fe Public Schools, VISTA

        • Fiscal Agent: Georgia O’Keeffe Museum

      • Adelante Program

        • Santa Fe Public School, VISTA

        • Fiscal Agent: Georgia O’Keeffe Museum

      • Sweeney After School

        • The City of Santa Fe, Georgia O’Keeffe Museum, Santa Fe Botanical Garden, SITE Santa Fe, VISTA

        • Fiscal Agent: Santa Fe Community Foundation

      • Teachers Night Out

        • The Center for Contemporary Art, The Interfaith Coalition for Public Education, Santa Fe Botanical Garden, Santa Fe Public Schools, The School for Advanced Research, VISTA

        • Fiscal Agent: Santa Fe Botanical Garden

      • 21st Century

        • Santa Fe and Española Public Schools, Georgia O’Keeffe Museum, Santa Fe Botanical Garden, VISTAs

        • Fiscal Agent: Santa Fe Botanical Garden

      • Grant Writing and Reporting

        • Georgia O’Keeffe Museum, Santa Fe Botanical Garden, SITE Santa Fe

    • Compare chart and the areas we have identified as missing with the table of current responsibilities

      • If there are ideas for additional programs to fill the gaps that we identified, would we have capacity as a group to take those on? What additional organizations could step up?

      • Would your organizations like to take on a more significant role with CEN in any capacity? (E.g. Serve on a subcommittee, chair a subcommittee, fiscal agent)
         

  • Next Steps 

    • Do we want to expand our programming and capacity as a network?

    • Do we want to apply for funding to have a paid staff member?

    • Where should additional funding come from?

    • Is applying for funding to increase accessibility to our programs for folks who have altered ability a priority?

    • Other Ideas for the Future:

      • Collectively applying for Americorps Funding

      • Evaluating each other’s programs

    • “Stay open and welcome to all NM educators, always meet face to face, always introduce everyone”

    • “Community conversations to better serve our community members - what do they want?”

    • “CEN to host a public event and invite the community to learn about resources available. Almost like a fair”

    • “Who wants to collaborate? In what ways? Outreach or co host and lead an event or activity together”

    • “I really appreciate these weekday meetings, lunch timing helps!”

    • “Coordinate and align non-CEN out of school time programming to help ensure services are supporting our community. This would eliminate duplication and serve more kids.”

    • “How will we keep the admin flowing so well once Dana leaves? I love that ABQ is here, lets keep that going!”

    • “How can CEN coordinate with other Opportunity Santa Fe working groups?”

    • Use volunteer forces for CEN programming

    • Continue to have opportunities for organizations to “plug in” easily

    • Hiring a paid staff member

      • It would make sense and be helpful to have leadership

      • Would involve a restructuring of how CEN operates

      • It would be beneficial because the administrative branch would be in place for more than a year (as it currently is with VISTA)

    • The more organizations who are willing to participate in writing grants, the less stress is on any one individual
       

  • CEN Updates

    • Summer Program - Space available!

    • Teacher’s Night Out - In need of subcommittee members

    • Resource Guide - Going live in February!

      • Contact Dana with edits or additions

    • Next Meeting - Call for reporting back from conferences

      • February 22nd, SITE Santa Fe

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