Minutes of October 27, 2017 Meeting

October 30, 2017

Community Educators Network Meeting

October 27, 2017

SITE Santa Fe, 12-1 pm 


In attendance:  Amanda Lee, SITE Santa Fe; Mary Massey, SF Public Schools; Rae Hoffacker, SF Public Schools/EPS; Mollie Parsons, SF Botanic Gardens; Louise Majorey, Americorps VISTA/Santa Fe Birth to Career; Emily McRae, Americorps VISTA/Santa Fe Birth to Career; Adria Winfield, Americorps VISTA/Santa Fe Birth to Career; Shannon Bay, O’Keefe Museum; Mathew Contos, SITE Santa Fe; Alanna Herrera, Center for Contemporary Arts; Amy Christian, Wise Fool NM; Nick Kunz, NM Mesa; Acacia Barnett, Lensic; Connie Schaefel, Lensic; Susan McIntosh, Santa Fe Science Institute; Diane Garber, Santa Fe Science Institute; Mollie Toll, NM Office of Archaeological Studies; Patricia Sigala, Museum of Int’l Folk Art; Leslie Fagre, Museum of Int’l Folk Art; Heidi Heidgerken, Santa Fe Children’s Museum.


  1. Introduction of members. 

  2. Amanda announced a SITE tour for immediately after the meeting.

  3. Amanda opened the floor to questions about volunteering and docenting.  Shauna asked for pressing issues with volunteer programs.  Leslie from MOIFA said most volunteers prefer adults to kids.  Shannon – get volunteers to adapt. Mollie – sharing training of volunteers.  Matthew – schedule conflicts. Louise – recognition of volunteers’ efforts.


    Amanda – SITE doesn’t have docents or security guards. Did use to but combined into a position of “SITE guide”.  Primarily gallery educators but also provide security of museum art.  Combined to democratize museum and provide recognition of training and skill of being museum educator.  Many training sessions, positions are paid.  Guides well-informed about art exhibitions, meet with artists.  SITE’s reopening – initiated SITE concierge program – assist front desk, store, liaison between Rail Yard and SITE.

    Amanda – check calendar and space for future docent cross-training. Potentially sharing feedback rubrics, field trips to other museums to observe other docents. 

    Shawna Jones (Santa Fe Botanical Garden) will discuss the SFBG Docent Training Program and Volunteer Council.

    Shawna developed a “Volunteer Council” at the SF Botanical Garden.  This was created to encourage better communication between volunteers and BG.  Volunteers have buy-in, and know how they contribute. Shawna meets quarterly with them to hear what’s going on with volunteer communication at BG.  New volunteer orientation every month.  Opportunities and volunteer council member, connections made, retention increased. Shauna and Mollie do docent training once a year, docents pay to train ($35) over 13 weekly session.  Docent trainees give 20 hours after training over a year, high retention rate with higher expectations.

  4. CEN members asked questions about starting and/or maintaining these types of programs.

    Amanda – ways to combine trainings across organizations.  Team-building, how to give/receive feedback, dealing with difficult situations – could be a fruitful conversation across organizations. 

    Shawna asked whether docent-exchange, cross-training would work; MOIFA has a rubric to use when training docents

    Amanda – happy to schedule free tours of SITE for docents of other museums

    Mathew – talk about working specifically with school groups, teacher’s responsibilities, guide’s responsibilities 

    Shannon – O’Keefe has great docents who can offer information


  5. Committee Reports

    21st century – (Mollie) – where should next training be? Teachers like having this at museums.  Split up and have one at O’Keefe, one at History, one at Audubon.  How to manage sign in/out, lunch – point person at each site to handle this, as was done in August. 

    Cooking with Kids – needs a kitchen, can be at a school, e.g. Carlos Gilbert.  It was held at the  School for Advanced Research last time.

    January 21 – next 21st C training – set up a meeting for November to get organized. 


6.  Creative Collaborations (Mathew) – will kick off soon.  SITE chose a professional to work in a classroom for eight sessions to teach an artistic skill.  Goals to increase attendance, career pathways, surveys at end to see the collective impact/outcomes. 


7. New business:  A request was made for SITE to host Teachers’ Night Out next year on October 3, 2018

The Reading Collaborative Working Group is looking for organizations/locations for a “Read Aloud” event they will hold next April.  If you are interested, please contact co-chairs Amy Miller (amy@maycenter.org)  or Perli Cunanan (perli@santafeschools.org).


Mary Massey will send information on previous after-school programming to the VISTAs, who will disseminate.


8.  Our next meeting is scheduled for Friday, December 01,12pm @ the Udall Building. NOTE: There will be NO meeting in November.



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Santa Fe Community Educators Network is a project of the Santa Fe Birth to Career Collaboration, a collective impact initiative supported by the Santa Fe Community Foundation.